CEIDG – New Regulations, New Opportunities – What Will Entrepreneurs Gain?

The government is undertaking intensive efforts to simplify the process of starting and running a business for entrepreneurs. The Ministry of Development and Technology, responding to market needs, points out that: “Taking into account entrepreneurs’ expectations as well as changes in the legal and economic environment and over 11 years of experience with the CEIDG IT system, it is worth proposing further legal solutions aimed at facilitating business activities and expanding the scope of information published via CEIDG.” But what solutions are being proposed?

What awaits entrepreneurs?

The proposed changes primarily aim to increase the transparency and accessibility of key data. The draft law aims to:

• Simplify the registration process and create a single place (CEIDG) for publishing information about civil law partnerships;
• Introduce the possibility to submit CEIDG registration applications only online, thus eliminating paper forms;
• Digitize and expand the scope of information on powers of attorney granted by entrepreneurs in CEIDG;
• Automate processes and enable data exchange through integration of CEIDG with other IT systems;
• Allow licensing authorities to maintain registers of regulated activities via a service provided by the Ministry of Development and Technology (MRiT), and clarify the scope of data transmitted by licensing authorities and craft chambers;
• Increase efficiency and optimize processes related to the CEIDG register and the Entrepreneur Information Point (PIP), including expanding the catalogue of documents attachable to the CEIDG registration application, e.g., notification of cessation of VAT-taxable activities (VAT-Z);
• Clarify provisions concerning, among others: succession management, legal title to real estate, data sharing in CEIDG, trustees, information on craft qualifications, and grounds for correcting CEIDG entries.

Undoubtedly, the most anticipated solution concerns the civil law partnership, which envisions the creation of a “single window” for its registration. The registration application submitted electronically via CEIDG will be automatically forwarded to other offices, such as the Tax Office, the Central Statistical Office (GUS), or the Social Insurance Institution (ZUS). A universal civil partnership agreement template, developed in cooperation with the Ministry of Finance, is also planned. Moreover, it will be possible to attach other forms necessary to complete formalities, e.g., VAT forms, civil law transaction tax documents, and ZUS forms. Additionally, an integrated application for civil law partnerships will be created, eliminating the need to submit different forms to separate offices. Thanks to this, all formalities related to the company registration can be handled in one place.

The next legislative step will be the gradual introduction of the obligation to submit applications to CEIDG exclusively online, with the simultaneous withdrawal of paper submissions. The digitization process is expected to start as early as October 1, 2024, initially covering registration applications for new entrepreneurs. Other applications, such as suspensions, resumptions, business closures, or changes in entries, will still be accepted in paper form for two more years — until October 1, 2026 — allowing entrepreneurs time to adapt.

Modifications will also affect the mObywatel application. It will become a modern tool enabling entrepreneurs quick and easy access to data contained in CEIDG and convenient modification of such data. Via this app, entrepreneurs will be able to submit applications to CEIDG and download registration certificates directly to their phones. The application will also provide access to key information such as NIP, REGON, address, PKD, and invoicing data, which can be sent via SMS, email, or messenger — greatly facilitating daily business management.

Summary

The new regulations are intended to respond to contemporary economic challenges and to strengthen the competitiveness of Polish enterprises. These changes may represent an important step toward building a friendlier and more efficient environment for conducting business in Poland. Work on the bill is ongoing, so a real assessment of its effects will require some patience.

However, if you already have any questions or doubts, we encourage you to contact our Law Firm. You can count on comprehensive service and full commitment at every stage of your case.