We publish this document to explain the reasons why we collect and process personal data in the course of our business:
- What is personal data?
It is all information that makes it possible to distinguish one person from others without much effort. This can include information which directly relates to that person (such as name, identification number and sometimes even an e-mail address or Internet account) as well as information which does not directly describe that person. For example, they may relate to the person’s characteristics, health, views, place of residence, addictions, race or religion.
- What personal data are we talking about?
We process data that our Customers, Contractors and Employees provide to us in connection with the use of our services, cooperation with us or employment.
- What is data processing?
Processing means all the activities that we may carry out with personal data – relating both to its active use, such as collecting, capturing, recording, combining, modifying or sharing, and its passive use, such as storing, limiting, erasing or destroying.
- Who is the Data Administrator (i.e. who has influence on the data processing and security)?
The Administrator of your data is ATL Law Anna Błaszak Kancelaria Radcy Prawnego, NIP: 577 187 36 22
- On what legal basis and for what purpose do we process your data?
Any processing of your data must be based on an appropriate legal basis that complies with applicable laws. Such basis may be your consent to the processing or other legal provisions allowing it contained in Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (referred to as “RODO”) or in various national laws such as statutes or regulations.
Your data may be processed by us for several different purposes, for example:
– You can provide us with your data by sending us an email, we then process your data based on the consent you have given us, which you automatically give when you send us your data (e.g. email address). Your consent is voluntary – please note that you can revoke it at any time. If you do so, we will immediately delete all the information you have provided, as long as you have not become our customer.
– If you are our customer or a person interested in using our services, we process your data in connection with a contract concluded with you or in preparation for such a contract. This is always done with your knowledge and will. When you express your intention to enter into a contract, you know what personal data you will need to sign the contract, and once the contract is signed, you know what data you have provided for this purpose or will provide at a later date,
– We may also process your data in connection with the need to ensure the security of our IT network and information. This will occur when you use or connect to our IT infrastructure, such as by accessing our website or sending messages to us. This is our legitimate interest.
– If you are interested in working for us, we process your data in the form of your application or CV. This takes place with your knowledge and written consent, which you can revoke at any time. In this case, we will not consider your application and will immediately delete all data provided by you. As soon as you are employed with us, further processing of your data and the mandatory transfer and storage of your data will be governed by employment law.
- To whom do we transfer your data?
Pursuant to the applicable law, your data may be disclosed to entities processing them on our behalf, e.g.: postal operator, accounting office, IT service providers or other subcontractors of our services indicated in the agreement concluded with you. We are also obliged to make them available at the request of entities authorized to do so under other legal provisions (e.g. courts or law enforcement agencies). However, this will only take place if they make a request to us indicating the legal basis that allows them to do so.
We do not envisage transferring your data to third countries or international organizations, i.e. outside the economic area of the European Union. Within the European Union, thanks to RODO, you have the same level of protection of your data in all member states. The text of the RODO is available at the following address:
- how long will we process your data?
We pay great attention to reduce the scope of the data we collect and the time it takes to process them to the necessary minimum. To this end, we perform systematic reviews of the paper and electronic documents in our possession, deleting those which are redundant and whose usefulness has expired. Please note that the duration of the processing of your data, depending on the basis on which we obtained them, may be determined by separate legal regulations which are independent of us and which may impose on us the obligation to store your data, regardless of your will or desire. Examples include employment law, social security law or accounting regulations.
If you have made personal use of our services and we have entered into a contract in this regard, in accordance with accounting regulations, we will hold your data in the financial and accounting documentation produced in this connection and process them for a period of 5 consecutive calendar years from the date of purchase/contract conclusion.
Should the data held by us be used for a purpose other than that for which it was collected, you will always be informed by us and have the opportunity to object to this.
- What rights do you have in relation to your data?
If we process your personal data, you always have the right to:
– request access to your data – within the limits of Article 15 of the RODO,
– to have your data rectified, within the limits of Article 16 of the RODO,
– Request erasure – within the limits of Article 17 of the RODO,
– or to restrict processing operations – within the limits of Article 18 of the RODO,
– object to the processing of your data – within the limits of Article 21 of the RODO
– to data portability, including obtaining a copy of the data – within the limits of Article 20 of the RODO.
All these rights are detailed in Articles 15 to 21 of the RODO, the text of which is available at the following address:
You can also withdraw your consent to the processing of your personal data, in which case we will immediately delete your personal data as long as there is no legal obligation requiring us to continue processing it. For example, if you request that we delete your email address in connection with your unsubscription from the newsletter, we will delete it from the mailing database without delay.
If you feel that we have in any way – which of course we do not want – violated your rights or failed to ensure the security of your personal data, you have the right to lodge a complaint with the supervisory authority, which is currently the President of the Office for Personal Data Protection.
- Automated decision-making and information on profiling.
We do not make any automated decisions based on your data, i.e. decisions without human involvement. We also do not take any actions aimed at profiling your person.
- How do we protect your data?
We use organisational and technical measures required by law to ensure the security of your data. We have installed the necessary physical security measures at our premises to prevent unauthorised access to your data. Our employees have the required authorisations and may process data in a limited manner, i.e. only insofar as this is necessary for the proper performance of their duties.
- Protection of minors’ privacy
Our site does not monitor or verify information about the age of users, senders or recipients of messages. Contact information from visitors (such as phone numbers and e-mail addresses of users) is used to process orders or send information about our company.
Minors should not send any information or place orders or subscribe to our services without the consent of their parents or legal guardians. We will require such consent whenever we have knowledge that a user is a minor (“child”) as defined by national data protection laws.
- What are cookies and what are they used for?
Cookies are text files that are stored on your device and used by the server to recognise it when you reconnect. Cookies are downloaded every time you “enter” and “exit” the website. Cookies are not used to determine your identity, but only your device, among other things so that the image displayed can be adjusted to the technical capabilities of your device (e.g. its resolution) or its type (desktop or mobile version) by recognizing the browser you are using.
Cookies are most often used for counters, surveys, online shops, websites requiring login, advertisements and to monitor the activity of visitors. Cookies also make it possible, among other things, to remember your interests and adapt websites to them in terms of the content displayed and tailoring of advertisements.
Cookies are currently used by practically all websites operating on the Internet – search engines, information websites, blogs, online shops, government websites, magazines and newspapers, etc. Our website also uses them.
You can find more information about cookies on website:
- How do cookies function?
In general, they work on the following principles:
– they identify the data of the computer and browser used to browse the website – they allow, for example, to find out whether a given computer has already visited the website,
– the data obtained from the “cookies” are not combined in any way with personal data of users obtained e.g. during registration in the services,
– they are not harmful to you or to your computers or smartphones – they do not affect the way they work,
– they do not cause any configuration changes in the end devices or in the software installed in these devices,
– default parameters of “cookies” allow to read the information contained therein only the server that created them,
– based on your behavior on the websites you visit, they transmit information to servers so that the website displayed is better suited to your individual preferences.
- What are the types of cookies?
There are the following types of cookies:
– “Session cookies” – (session cookies) are temporary files, stored in the memory of the browser until the end of its session (that is, until the browser is closed). These cookies are mandatory for certain applications or functionalities to work correctly. When you close your browser, they should be automatically deleted from the device on which you viewed the website,
– “Persistent cookies” facilitate the use of frequently visited websites (e.g. they remember your favourite colour scheme or menu layout on your favourite pages). These cookies are stored in an appropriate folder for an extended period of time, which can be adjusted in the settings of the browser you are using. Every time you visit a page, data from these cookies is transferred to the server. This type of cookie is sometimes called a “tracking cookie”. (tracking cookies),
– “Third party cookies” are files usually originating from advertising servers, search servers, etc., cooperating with the owner of a given website. Thanks to them, the advertisements displayed are adjusted to your preferences and habits, which in return often allows you to use some of the content of the website free of charge. They are also used to count clicks on ads, user preferences, etc.
Remember that you have the ability to manage cookies yourself. This is made possible, for example, by the web browsers you use (usually the mechanism is enabled by default). In the most popular browsers, you have the option to
– manage cookies at the level of individual sites of your choice
– determine the settings for different types of cookies, for example, whether to accept persistent cookies as session cookies, etc,
– block or delete cookies.
Information on how to enable and disable cookies in the most common browsers can be found at the following links:
The website uses both session cookies and permanent cookies. We use them for the following purposes:
– creating statistics, which allows to improve the content and structure of the pages,
– Maintaining website user session.
In order to display the website correctly the following information is collected: name and version of the Internet browser, language settings, date and time of the request sent to the server, IP from which the request was sent, requested URL. This data is collected in order to allow proper operation of the site.
Google collects the data generated by the placement of cookies on your device and uses this information to create reports and provide other services related to the use of the Internet and your use of the Internet. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf.
The data collected by our website will not be disclosed or made available to third parties, with the exception of the relevant law enforcement authorities entitled to prosecute on our request. This will only occur if you take any action that is unlawful or harmful to us.